Construction site diary software
Replace the paper diary and the end-of-day spreadsheet with one structured daily record per site — filled in on a phone, approved by the site manager and exported as a professional report.
Free during the beta · No credit card
Everything a daily site record needs
Templates that match your paper form
Start from the built-in Daily Site Report, build your own with the field editor, or photograph the paper diary you already use and let SiteNext turn it into a digital template you review before saving.
Workforce, plant and materials
Record who was on site, which equipment and materials were used, the weather, deliveries, delays and incidents in structured fields rather than free text — so the data can be reported on later.
Photos and voice notes
Attach site photos to the entry and dictate a note instead of typing it. Voice notes are transcribed, so what was said stays readable next to the recording.
GPS and time stamps
Each entry records when it was written and from where, and shows whether it was logged from the site itself. No more diaries filled in from memory on Friday afternoon.
Submit, approve, lock
Entries move from draft to submitted to approved. One approved diary per project, site and day becomes the official record; a rejected entry goes back with the reason, and reopening one leaves a trace.
Works when the signal does not
The form saves on the device as you type. An entry written in a basement or on a remote site is kept and sent once the connection is back.
How the site diary works
Pick the project and the day
Choose the project, the site and a template. The entry opens with the fields your company decided every diary must have.
Fill in the day
Crews, hours, weather, work carried out, deliveries and delays — with photos taken on the spot.
Submit for approval
The site manager reviews the entry, approves it or sends it back with a comment. Everyone sees where it stands.
Export and share
Download the daily report, the weekly summary or the full diary register as a PDF, an Excel workbook or a CSV file.
Questions about the site diary
What should a construction site diary include?
At a minimum: the date, the weather, the workforce on site by trade, plant and equipment, the work carried out, deliveries, delays and their cause, visitors, incidents, instructions received and photos. The Daily Site Report template that comes with SiteNext covers these, and you can add your own fields.
Can I keep using my own diary form?
Yes. Photograph or upload your paper form: SiteNext detects its fields and proposes a digital template. You check and adjust the fields, then every future entry uses that structure.
Why is a digital site diary better than a paper one?
A paper diary is one copy in one site cabin. A digital one is time-stamped, shows who wrote and who approved each entry, keeps the photos with the text, can be searched years later and is exported as a report in one click.
Does the site diary work offline?
The entry form saves on your phone as you type and keeps what could not be sent. Once the phone is back online the entry and its photos are uploaded.
Who can see and approve diary entries?
Access follows the project: only the people on a project see its diary, and only the roles you allow can approve or reopen an entry.
Guides on site diaries
Practical articles from the SiteNext blog, written for site teams.
Works with the rest of SiteNext
One platform, one login: what is entered in one module shows up where it is needed in the others.
Reports
Daily, weekly and register reports built from what the team already entered — PDF, Excel or CSV.
Learn moreTime tracking
Crews clock in from their phone with GPS and photo; hours roll up into weekly timesheets ready for payroll.
Learn moreSite app
Clock in, fill in the diary, take photos and update tasks from any phone or tablet on site.
Learn more
Be first on site with SiteNext
We are opening early access to a limited number of construction teams. Join the waitlist and we will reach out the moment it is ready.